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Director of Finance and Operations – ECCLA

Website ecclacolorado Early Childhood Council Leadership Alliance

ECCLA advocates for and strengthens the accessibility, quality, and equity of local services and supports through a responsive statewide system of Early Childhood Councils, to benefit Colorado’s young children, their families, and early childhood professionals.

Job Title:                             Director of Finance and Operations

Position Type:                   Full Time, Exempt           

Reports to:                         Executive Director

Office Location:                Wheat Ridge, CO – Hybrid Work Option

Salary Range:                    $67,000 – $87,000

Early Childhood Council Leadership Alliance (ECCLA)

Our mission is to advocate for and strengthen the accessibility, quality, and equity of local services and supports through a responsive statewide system of Early Childhood Councils to benefit Colorado’s young children, their families, and early childhood professionals. Working collaboratively with the local Early Childhood Councils and statewide partners, ECCLA supports and strengthens Colorado’s early childhood system by promoting access, quality, and equity across the domains of Family Support, Health and Wellbeing, and Learning and Development. As the membership organization for the Early Childhood Councils, ECCLA provides technical assistance and capacity building, leverages policy and advocacy, scales innovation, improves workforce supports for early childhood professionals, advances collective impact, and facilitates partnerships across the state. To deliver on our mission we deploy the following strategic priorities:

  1. Membership Resources – Strengthen Early Childhood Council Leaders through supports that equip them to meet their community’s needs.
  2. Advocacy and Policy – Develop and advance a proactive advocacy agenda that promotes strong early childhood systems across Colorado.
  3. Strategic Direct Services – Connect local communities with the resources to deliver innovative programs to early childhood professionals who support young children and families.
  4. High Quality Data – Create, maintain, and share high quality data systems that convey Early Childhood Council impact on early childhood outcomes.
  5. Resource Development – Develop resilient funding and resources for an equitable and inclusive early childhood system.
  6. Operational Excellence – Maintain a cycle of assessment and refresh of ECCLA’s operating model.

ECCLA is a small team of dedicated individuals who work closely together across programs to support and carry out the mission of the organization. We are dynamic and responsive to the changing needs of the early childhood field across the state. We are also flexible, supporting and promoting an environment of work/life balance. While ECCLA does have an office in Wheat Ridge, this position can be a hybrid schedule of work from home and office.

Job Summary

The Director of Finance and Operations will lead the following areas: auditing (including federal single audits), accounting, budgeting, business strategy, due diligence, financial, grant and contract management, internal operations, human resources, compliance, and vendor management. This position focuses on the technical and operational side of our fast-paced nonprofit environment. This position also serves as a resource to the Early Childhood Council Membership to support finance and HR best practices. In addition, the Director of Finance and Operations is instrumental in ensuring consistent and effective internal processes and communications, maintains transparency for funders and members, and is critical to the day-to-day operations of the organization.

The ideal candidate will have a desire to strengthen and support the Early Childhood System across the state and be especially interested in finance, human resources, and/or non-profit management. They should have strong relationship building skills, able to balance working within the team and independently, have a desire to maintain detailed records and maintain compliance with funder requirements, nonprofit management best practices, and labor laws. The ideal candidate will also demonstrate thinking from an equity lens and be open to incorporating Justice, Equity and Belonging practices into all facets of work.

Additional Information:

While ECCLA maintains an office in Wheat Ridge, CO, this position is open to anyone living in Colorado and can be work from home, in office, or hybrid. Due to the nature of this position and need to be able to get to banks, etc. we are seeking someone who can get to the Wheat Ridge Office at least once per week.

ECCLA strongly encourages staff members to be vaccinated against Covid-19 and other communicable diseases. Upon hire, staff are requested to present proof of vaccination. Staff are expected to follow all public health recommendations for mitigating the risk of Covid-19, including masking policies, hand washing, etc.

Staff will need to pass a background check contingent on employment and are expected to present proof of auto insurance after employment.

How to Apply:

Position start date is July 15. Position will be open until filled and applicant review will begin immediately. Please send cover letter and resume to maegan@ecclacolorado.org  with name and position title in the subject. For more information on job duties and qualifications please go to www.ecclacolorado.org.

Job Duties:

Accounting and Financial Management

  • Formulate, recommend and implement sound fiscal policies, procedures and controls; Implement and maintain adherence to internal control policies
  • Serve as staff liaison to the Finance Committee; produce timely, relevant financial statements for the Finance Committee and Board of Directors
  • Effectively communicate financial information and provide appropriate insight. Generate monthly financial statements, including commentary
  • Work with the Executive Director, program staff, and Board to develop the annual operating plan and budget and budget amendments; support the development and implementation of long-term strategic planning
  • Facilitate sound financial decisions that will best serve the organization’s stakeholders
  • Manage organizational expenditures with approved budgets
  • Facilitate an understanding of financial information for all team members and act as a resource to further programmatic objectives
  • Preserve historical and current data in compliance with applicable law and policy
  • Manage the annual audit (including federal single audit) and tax filings
  • Manage additional audits from funders
  • Present financial and operational data and information to Members at State-wide meetings
  • Issue cash flow and other financial projections
  • Responsible for banking, accounts payable, accounts receivable, credit card, and collections
  • Provide technical assistance to Councils on financial and budget matters

 

Grant and Contract Management

  • Lead a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements
  • Ensure that fiscal requirements for grants and contracts are identified, realized, and monitored; prepare reports for funders as needed
  • Prepare and monitor budgets, budget revisions, projections and reports in coordination with the Executive Director
  • Coordinate subcontractor agreements and amendments
  • Prepare and issue invoices as needed for submission to funders
  • Comply with terms and conditions of grants and contracts

 

Operations and Human Resource Management

  • Proactively lead the creation and revision of governance and operational policies, procedures, and actual practices
  • Oversee purchasing, leasing, facilities and insurance for the organization
  • Perform due diligence and analysis related to new business opportunities
  • Serve as liaison with attorneys on internal and external matters with the Executive Director and Board
  • Assist in managing the organization’s technology needs, including negotiating contracts and coordination with external IT support
  • Periodically review vendor rates and value to ensure prudent use of funds
  • Promote overall smooth operations by maintaining a pulse on operational needs and opportunities, including office space
  • Perform office management functions, including responsibility for telephone system, shredding, office equipment, records and other
  • Work with the Executive Director and team to support human resources policies and programs including organizational planning and development; recruiting, on-boarding, and training; compensation and benefits
  • Oversee payroll and administration and ensure the timely payment of all payroll liabilities
  • Closely monitor and, working with brokers, periodically put out to bid benefit contracts to ensure the best value for the organization and employees
  • Ensure that the organization is in compliance with all local, state, and federal laws and regulations
  • Other duties as needed

Minimum Skills and Qualifications

  • Bachelor’s degree in business, non-profit management, accounting, finance or other related field, experience in the field may be considered in place of a degree.
  • Strong grant management skills, deep financial acumen, and experience in successful budgeting and analysis
  • Previous work with Quickbooks and other software packages
  • Experience having responsibility for the quality and content of financial data, reporting and audit coordination
  • Proficiency working with teams, managing time, prioritizing projects and assignments, and working independently.
  • Strong proficiency with oral and written communication.
  • Commitment to ECCLA’s mission and vision.

 

Preferred Skills Qualifications

  • Professional accounting qualification (CMA, CPA, MBA or other professional designations) preferred
  • Previous experience in non profit finance, operations, or human resources
  • Experience with non-profit audits, including federal single audits
  • Up-to-date with relevant accounting and HR regulations and best practices

*** Please note that we recognize this role takes a diverse skill set and that many qualified individuals may not meet all of the skills and qualifications listed above. If an individual meets some of the qualifications we still encourage that application, as long as there is a willingness and commitment to learn what is needed to do the job.

To apply for this job email your details to maegan@ecclacolorado.org